studeni 2007 - Posts
A friend of mine emailed me about a problem with changing the project calendar. To make a long story short I'll jump right to the point. He said that his Gantt chart is still showing Saturdays and Sundays displayed as nonworking (dotted gray background) even thaw he set them as working days in his project's calendar.
The answer is.... (There is a nice set of knifes for the lucky candidate :P ) … you have to change the Gantt charts nonworking time calendar. You have to right click on the Gantt chart and choose Nonworking times. After that you can change the calendar from Standard to your new project calendar.
Here is a screenshot of that menu:
Hope this helps,
L.
A lot of people are having trouble changing the calendar for their project in MS Project. Most common problems are:
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they create a new calendar but they don’t select it as a project calendar
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they create a new calendar but the week still starts with Sunday
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they create a new calendar during the project and the task that are already entered still have the default calendar
Those are just a few examples, but no point in blabbing about problem when I could talk about the solution J
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Tools->Change working time
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You can choose from one of predefined calendars or create a new one from scratch or based on an existing calendar. Let’s click on the Create new calendar button
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Enter a new name for the calendar and click on Create new base calendar
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In the Exceptions tab you can enter holidays in your country, your company’s holidays or a predicted earthquakeJ. After you enter an exception you can set working time and reoccurrence of this exception by clicking on the Details button.
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In the Work Weeks tab you can set numerous periods, with different working times. By clicking on the Details button you can set the working hours for each day (Sunday to Saturday)
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Now we can set Monday as a first day of the week and default time values by clicking on the Options button. One thing that you should be aware of (it is really strange J) is that when you enter a task duration in, for example days the MS Project will take the value that equals Number of days * Field Hours per day. So you have to remember that when you enter date without time the MS Project will not calculate these values but it will use them from Option dialog (Calendar tab).
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Project->Project information – here you must select the new calendar as a projects default calendar
If you want to have a different calendar for some tasks (Task information->Advanced->Calendar) or resources (View->Resource Sheet) you can apply a new calendar for them. But be aware that when you change the projects default calendar, you will not change the calendar for existing tasks and resources, so you will have to do that by hand.
I have some good news for those of you that would like to create your project WBS using graphical representation of elements. Microsoft has enabled this feature using Visio / Project integration tool available as a free download.
The Application enables effective integration of Microsoft Office Visio 2007 with Microsoft Office Project 2007. It provides an approach to visually and graphically create, edit and modify project plans using Visio 2007. The WBS Modeler can either be used to visualize and edit an existing project plan or to create a new project plan in Microsoft Office Visio 2007 and then export it to Microsoft Project Professional 2007 to carry out the next planning steps. The WBS can be exported back to Microsoft Office Project Professional into a new project plan. It is also possible to update an existing plan. However this update process is limited to deleting, renaming or adding elements. Moving elements is not supported at the current stage.
So give it a try and let me know what you think...